Scope & Objective
VIOPOL’s Supplier Code of Conduct policy defines the framework of ethical, social, and environmental expectations that underlie the conduct and practices of all suppliers engaged in business with us. This policy extends to cover critical areas such as labor practices, human rights, environmental sustainability, anti-corruption measures, and safety standards. By establishing these guidelines, we aim to ensure that our suppliers uphold the highest standards of responsible and sustainable business conduct, promoting transparency, accountability, and integrity throughout their supply chain. This policy reflects our commitment to fostering ethical partnerships, meeting regulatory compliance, and contributing to a more responsible and socially conscious business landscape.
Business Ethics
- Compliance with Laws and Regulations
Business Partners are required to comply with all applicable national laws and regulations and requirements in the provision of products and services manufactured and provided to VIOPOL. It is the supplier’s responsibility to maintain and enforce these standards within its own supply chain. Business Partners must implement a structured framework for setting guidelines and performance metrics, maintaining comprehensive records, and initiating corrective measures in the event of legal infractions or any breaches of this Code.
- Business Integrity
Business Partners must maintain the utmost level of ethical conduct in every aspect of their operations, including relationships, methodologies, procurement, and activities, while refraining from any involvement in corrupt activities, such as extortion, fraud, bribery, and money laundering.
- Fair Business and Competition
Business Partners must adhere to all relevant antitrust, competition and fair-trade practice laws and regulations while conducting their business activities.
- Confidentiality
Business Partners must respect the privacy and confidentiality of information of their employees and partners as well as protect the intellectual property from malicious use.
Human Rights
- Child Labour
Business Partners must ensure the prohibition of child labor and employ only workers who meet the respective applicable minimum legal age requirement in the country of operation.
- Forced Labour
Business Partners will not use or tolerate in their supply chain any form of slavery or compulsory labour or any form of human trafficking. All work must be conducted voluntarily and without threat of any penalty or sanctions.
- Equal opportunities
Business Partners are expected to encourage an inclusive and diverse work environment that fosters equal opportunities and equal treatment for all of their employees. They are expected to provide equal opportunities, ensuring there is no discrimination in hiring or employment practices based on race, color, nationality, religion, gender, sexual orientation, age, political opinion, or union membership.
- Harassment
Business Partners are obligated to treat employees with unwavering dignity, equality, and respect, fostering an environment where all individuals are free from any form of harassment or discrimination.
- Healthy and safe working conditions
Business Partners must provide a secure working environment, establish a reporting system for health and safety incidents, and comply with applicable laws. They must also implement corrective action plans as needed, including medical treatment and support for workers’ return to work.
- Working hours
Business Partners must ensure that working hours comply with national laws and standards and must not expect employees to work (including overtime) beyond the hours specified in relevant working time legislation or other national legal limits. Overtime shall be compensated at the prevailing overtime rates.
- Freedom of association
Business Partners shall respect the rights of employees to associate or not to associate with any group, as permitted by and in accordance with all applicable local and national laws and freedom of association and collective bargaining. Suppliers shall not interfere with or discriminate against employees choosing to belong to them.
- Safe use of materials
Business Partners are obliged to minimize the risk of injury to employees, prevent discharge that could have an adverse impact.
Conservation of the Environment
- Regulatory compliance
Business Partners must comply with all necessary environmental permits, approvals and registrations and comply with operational and reporting obligations associated with these permits.
- Greenhouse Gas emissions
Business Partners should seek effective innovative methods to reduce greenhouse gas emissions and set long-term quantitative reduction targets.
- Energy consumption
Business Partners should adopt efficient ways to enhance energy efficiency and minimize their energy consumption.
- Water management
Business Partners should actively explore and implement innovative and sustainable methods to continuously improve and optimize their water management practices.
- Waste management and resource consumption
Business Partners should seek and implement sustainable approaches to enhance waste management practices, use resources efficiently, and minimize waste.
- Raw material sourcing
Business Partners should prioritize responsible and sustainable sourcing practices when selecting raw materials, ensuring a commitment to environmental and ethical considerations throughout the supply chain.
- Biodiversity Conservation
Business Partners are encouraged to actively preserve and promote biodiversity in the areas surrounding their operations while minimizing their negative impact on biodiversity.
Disciplinary Actions
Business Partners must ensure that they can at any time share data and performance metrics on business activities, labour, health and safety and environmental practices upon request.
VIOPOL reserves the right to perform audits or evaluations to ensure that Business Partners adhere to our standards and will respond accordingly if any concerns arise within our partnership.
We maintain the right to discontinue any relationship for non-adherence to the international principles, failure to correct violations, or displaying patterns of non-compliance with these standards.
Further contractual obligations remain unaffected by this Supplier Code of Conduct and take precedence over the provisions herein. This applies to contractual provisions under which you are obligated to comply with certain ESG Standards and/or requirements under supply chain legislation. Business Partners are invited to report any area of concern to VIOPOL. Any concern can be reported at email: tharkoum@otenet.gr .
Implementation, Monitoring, Review & Update
VIOPOL acts proactively and as such, conducting regular reviews of the Policy is considered essential and part of the Company’s spirit. By implementing an efficient Policy review on an ongoing basis, the Company is able to acknowledge whether the Policy is still valid or needs appropriate updates and or removals, in order to ensure that validity confidentiality and integrity of its content. The Company also evaluates whether the guidelines meet the requirements of readability and understandability and proceeds in corrective actions, when necessary. Suppliers are invited and proceed with recommendations, should they identify existing gaps and/or omissions.
| About the Supplier Code of Conduct | Policy Contact: |
| Effective Date: | Mr. Touloumis G. |
| Title : Production & Plant Operations Manager | |
| Tel: +30 22620 56201, +30 6947 429747 | |
| email: george.touloumis@viopol.com | |
| Date of Last Review/Update: | Feedback: |
| In case of comments or questions, let us know via email at info@viopol.com |
